What is an event decor?

Event decor refers to the decorative elements used to embellish a space where an event is held. Decoration helps set the ambiance and brings the event theme to life. Event decor can be elaborate or simple, but should align with the event purpose and budget.

What is an event decor?

Elements of Event Decor

Event decor typically consists of some core elements:

Backdrops and Wall Decor

Backdrops like step-and-repeats, photo booths, and staging walls enhance photos and videos. Backdrops feature the event name, theme, logo, or hashtag. Wall decor, including drapes, posters, murals, and prop walls, also personalize the space.

Table Decor

Table decor pulls together the tablescape. Elements might include table linens, runners, overlays, napkin rings, charger plates, centerpieces, and functional items like table numbers, menus, or place cards. Candles also add mood lighting.

Lighting and Technology

Lighting and technology amplify the decor. From string lights to gobos to intelligent lights, lighting can spotlight decor or set a colorful mood. Technology like video, audio, and digital displays also supplement physical decor.

Floral Designs

Floral arrangements are a classic event decor choice. Flowers might be displayed in centerpieces, backdrops, wreaths, archways, bouquets, and more. Faux flowers provide a budget-friendly alternative.

Furniture and Rentals

Rented furniture and accessories dress up the event space. This includes chairs, tables, bars, tents, dance floors, carpeting, glassware, silverware, lounge furniture, and other accent decor.

Why Invest in Event Decor?

Event decor achieves several purposes:

  • Reinforces the event theme and brand aesthetics
  • Provides photo opportunities
  • Guides attendees through different event areas and activities
  • Creates an immersive sensory experience that delights the five senses
  • Wows attendees and event stakeholders with attention to detail
  • Ensures event videos, photos, and social media shine by looking spectacular from every angle

Ultimately, standout decor helps events feel cohesive, polished, intentional, and memorable. It shows clients, guests, and vendors you went the extra mile.

Best Practices for Event Decor

Certain best practices help event pros maximize their investment in decor and decor rentals:

Set Objectives First

Determine what experience you want the event decor to achieve before selecting individual items. Outline goals and priorities, and revisit these when deciding if specific decor choices support your vision.

Map Out the Event Flow

Diagram how guests will move through the event, including paths between activity areas like dining, dancing, photo ops, ceremonies, etc. Decorate each space to distinguish its purpose. Use decor to guide traffic flow.

Align with Event Theme and Venue Architecture

Event theme and selected venue should inform the decor. Formal galas suit chandeliers and luxe finishes. Festival themes pair well with eclectic, brightly colored decor. Likewise, adjust scale and layout based on venue size and existing architectural details.

Mix Decor heights, Shapes, Textures

Incorporate height variation, irregular shapes, density, and interesting textures into decor schemes. This complexity catches the eye better than plain wallpaper backdrops or balloon garlands alone.

Use Strategic Lighting and Tech Integration

Good lighting can make inexpensive decor look spectacular. Use accent lighting on focal decor instead of bright overall lighting. Also tap into technology like digital displays, projections, or responsive elements to add wow factor.

Allow Time for Proper Install and Strike

Effective decor requires skill and time to install. Budget extra labor and realistic timelines for setting up and taking down decor. This prevents rushing and ensures decor retains structural integrity all event long.

Types of Events That Use Decor

All manner of events employ decor to various degrees:

  • Weddings feature aisle markers and altar or chuppah backdrops plus reception decor like cake tables, sweetheart tables, drapes, up lighting, and centerpieces.
  • Corporate Events integrate thematic decor, audiovisual elements like stage sets, and branded environmental graphics into summits, conferences, trade shows, galas, and golf outings.
  • Nonprofit Galas fundraisers deploy lighting, lounge furnishings, signature cocktails props, and interactive photo booth spaces to delight donors.
  • Social Celebrations like birthdays, anniversaries, reunions, and showers incorporate party props, balloons, tablescapes, and decorative fare like candy buffets or doughnut walls.
  • Festivals and Concerts use eye-catching street decor, wayfinding signage, and photo-worthy installations to augment main entertainment stages.
  • Sporting Events dress up locker rooms, tailgating zones, stadium suites, and fan zones with thematic embellishments.

No matter the occasion, event decor adds extra delight, meaning, and memory-making magic. Creative decorations transform ordinary venues into exceptional event spaces.

Key Takeaways

  • Event decor refers to decorative rentals and installations that bring events to life visually and experientially. Elements might include furniture, lighting, drapes, audiovisual tech, floral arrangements, and thematic props.
  • Decor aligns with the event theme and brand to create cohesive experiences. The decor tells a story and guides guests through event activities and photo moments.
  • Best practices include defining decor goals first, plotting traffic flow, playing with height and shape variation, and artfully integrating lighting, tech, and floral designs.
  • Investing in quality, strategic decor pays dividends through exceptional photos, video, guest experiences, and event producer reputation.


Event decor encompasses the various details and touches that embellish an event space to align with the occasion’s style, brand, and goals. Decor transforms generic rooms into eye-catching, themed environments spilling over with sensory delights. From lighting features to lush florals to creative furniture vignettes, decor brings each element together into a cohesive and share-worthy experience. Whether planning a wedding, conference, fundraiser, or branded celebration, event decor is worth thoughtful investment and participates deeply in event success. Approaching decor decisions strategically allows planners to maximize visual impact within their budget. When well executed, stunning event decor delivers wow factor and lasting positive impressions.

Frequently Asked Questions

  1. What are some budget-friendly event decor options?
    Some affordable event decor options include ribbon garlands, string lighting, tissue paper poms, balloon arches, paper flower walls, renting lounge seating instead of chairs, and incorporating items with other event uses like books, lanterns, or planters.

  2. How far in advance should I order event decor rentals?
    Order major event decor rentals 6-12 months out for weddings and corporate events. For more intimate events, 2-3 months should suffice when using reputable vendors. Build in extra lead time for custom items.

  3. How can I make sure my event decor ideas work within my venue parameters?
    Thoroughly review venue policies, dimensions, weight limits, lighting specifics, power access, hanging restrictions, vehicle access, noise limits, staffing rules, insurance requirements, load-in times, and rules about affixing to existing infrastructure before finalizing decor plans.

  4. What skills help event decorators excel?
    Creative vision, spatial awareness, attention to detail, project management, budgeting prowess, vendor management abilities, knack for solving problems, resourcefulness, customer service skills, and leadership qualities help event decorators thrive. Knowledge of decor trends, color theory, lighting, and rentals prove invaluable.

  5. Should I include decor costs in my event planning budget?
    Yes, include estimated decor rental, purchase, installation, tax, labor, delivery, pickup, tip, insurance charges, plus buffer amount within early planning budgets. If needed, adjust allowances once concrete decor decisions occur.

  6. What questions should I ask event decor vendors?
    Key questions for decor vendors include what items they have in their rental inventory with pricing, recommended quantity needed for your guest count, size/dimension specifics of decor items, weight limitations, staffing requirements, insurance specifics, delivery fees, installation/strike labor rates, payment terms, lead time needed, and visual examples of their past event work.

  7. How can I elevate simple event venues?
    Simple event spaces transform through creative lighting like globe string lights, spotlighting or gobos to accent focal decor pieces, lush greenery and floral installations, kinetic decor like chandeliers, glam gold/metallics, and layering luxurious textures via drapes, rugs, throw blankets and pillows.

  8. Should I tip event decor vendors?
    Yes, tipping decor rental delivery crew and installation techs between 15-20% of total labor fees is standard. For exceptional service or challenging situations, tipping up to 30% demonstrates gratefulness.

  9. When should I order event flowers?
    Order wedding ceremony flowers like bridal bouquets, boutonnieres, altar arrangements, and aisle markers about 3-4 months out. Schedule reception florals like centerpieces 1-2 months ahead. For other events, 3-4 week lead time usually accommodates custom arrangements.

  10. Which wedding decor can I make myself?
    DIY wedding signs, programs fans, ribbon wands for exits, ring boxes, boutonniere holders, guestbook structures, unity ceremony and sand vessels, seating assignment signage, ceremony aisle markers, table numbers, place cards, favor packaging, menu holders, and basic centerpieces all work well.

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